This guide explains how brokers should accurately maintain essential compliance registers and complete the mandatory Register Declaration Document.
1. Purpose of the Register Declaration
The Register Declaration Document confirms that brokers have accurately maintained mandatory compliance registers over the preceding 12-month period. It ensures transparency and compliance during audits.
2. Mandatory Registers Covered
The registers brokers must accurately maintain and include are:
✅ Breach Register: Document any regulatory breaches.
✅ Complaints Register: Record all client complaints.
✅ Conflict of Interest Register: Note all potential or actual conflicts of interest.
✅ Soft Dollar Register: Document non-monetary benefits received.
✅ Referrer Register: Record details of all referrer agreements.
3. Completion of the Declaration Document
Clearly document the following information:
Date of declaration
Broker Name
Company Name
Authorized Signatory Name
Position
Signature
Confirm explicitly:
That registers have been maintained accurately and truthfully.
If a register is blank, indicate clearly that no relevant incidents occurred during the period.
4. Submission and Record Keeping
Submit completed Register Declaration Documents during audits or compliance reviews.
Retain a copy securely for future reference and potential audits.
Need Further Assistance?
For any support or compliance clarification:
📧 Email: [email protected]
📞 Phone: 1800 010 001
🌐 Oxcel Member Compliance Portal
Adhering to these guidelines ensures ongoing regulatory compliance and efficient audits.